Date of last revision: 16th May 2018
Universal Yachting / Universal Sailing School is committed to protecting and respecting your privacy. We want you to understand how we collect and use information about you.
The privacy notice describes to you:
1. Who are we?
For the purposes of data protection law, the “controller” is Universal Yachting Limited / Universal Sailing School, a company incorporated and registered in England and Wales under company number 6346725 and having its registered office address 5 Commonside, Emsworth. PO10 8TA United Kingdom (from now on referred to as “Universal Yachting”, or as “we” and related words such as “us” and “our”). Our registered VAT number is GB926 7829 78.
As controller we are responsible for, and control the processing of, your personal data. We are registered as a data controller with the Information Commissioner’s Office, which is the UK’s supervisory authority for data protection matters.
If you would like to contact us about this notice, including if you wish to receive further information about any aspect of it, our details are as follows:
Universal Yachting Ltd, Mercury Yacht Harbour, Satchell Lane, Hamble, Southampton. SO31 4HQ
2. What information do we collect from you?
In the course of our business, which is the sale of new yachts, conducting yacht charter, sailing courses and the completion of various repairs and other marine services. We collect the following personal data when you provide it to us:
personal details, such as
contact data, such as
biographical data from job applications and CVs, such as
payment card details
transaction data, such as
technical data, such as
usage data, such as
marketing data, such as
We do not knowingly collect “special category” personal data. This is a special type of sensitive data to which more stringent processing conditions apply, and comprises data concerning your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation, and genetic data and/or biometric data.
We also do not collect information about criminal convictions or offences.
3. How do we collect personal data?
We obtain personal data from sources as follows:
directly from you when you interact with us, for example when you
from customers if they provide your details in relation to an order: if you are providing another person’s details, please ensure you have that person’s explicit consent to do so
from automated technologies such as cookies and tags when you use our website – for more information, please see our cookies notice to find out more
4. How do we use your personal data?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
to perform a contract we are about to enter into or have entered into with you
if it is necessary for our legitimate interests (or those of a third party) and these are not overridden by your own rights and interests
where we need to comply with a legal or regulatory obligation.
In order to process personal data, we must have a lawful reason (sometimes called a lawful basis). We always ensure that this is the case, and we set out our lawful bases below – but please note that more than one may apply at any given time: for example, if we inform you of changes to our privacy notice, we may process your personal data on the ground of complying with law and on the ground of legitimate interests.
We will use your personal data only for the purposes for which we collected it, unless we fairly consider that we need it for another reason that is compatible with the original purpose.
Please contact us if you would like more information on this, and on situations in which more than one lawful basis applies.
If you are our customer or applying for a job, we will process your personal data for the following purposes, on the legal basis that it is necessary for us to provide our products and services to you:
Of course, you are not obliged to provide us with any of this information, but if you chose not to, we may be unable to provide the product or service that you have requested.
We process your personal information for our legitimate business purposes, which include the following:
Whenever we process your personal data for these purposes, we ensure that your interests, rights and freedoms are carefully considered.
Compliance with laws
We may process your personal data in order to comply with applicable laws (for example, if we are required to co-operate with an investigation pursuant to a court order).
If you have never purchased from us or have not purchased from us for a long time, but have given us your explicit consent to hear from us about our products, services, promotions or events that we consider may be of interest to you, we will contact you by post or email (according to the contact preference you have provided). You have the right to withdraw consent to marketing at any time.
5. Do we share your personal data?
We may provide your personal data to the following recipients for the purposes set out in this notice:
– logistics providers, such as those who deliver our orders
– e-mail and mail service providers
– technical and support partners, such as the companies who host our website and who provide technical support and back-up services
– recruitment service providers
6. Do you have to provide personal data – and, if so, why?
To form a contract with you, we will need some or all of the personal data described above so that we can perform that contract or the steps that lead up to it: this is set out above in this notice. If we do not receive the data, the contract could not be performed.
If you sign up to our mailing list, you will have to provide certain personal data. Of course, you may decide to stop receiving our mailings at any time.
7. How long will your personal data will be kept for?
We carefully consider the personal data that we store, and we will not keep your information in a form that identifies you for longer than is necessary for the purposes set out in this notice or as required by applicable law. In some instances, we are required to hold data for minimum periods: for example, UK tax law currently specifies a six-year period for retention of some of your personal data.
8. Do we transfer personal data outside the EEA?
Although we are based in England, we may transfer your personal information to a location (for example, to a secure server) outside the European Economic Area, if we consider it necessary or desirable for the purposes set out in this notice.
In such cases, to safeguard your privacy rights, transfers will be made to recipients to which a European Commission “adequacy decision” applies (this is a decision from the European Commission confirming that adequate safeguards are in place in that location for the protection of personal data), or will be carried out under standard contractual clauses that have been approved by the European Commission as providing appropriate safeguards for international personal data transfers, or by the adoption of EU-US Privacy Shield.
9. How do we keep your personal data secure?
Universal Yachting has security measures in place designed to prevent data loss, to preserve data integrity, and to regulate access to the data. Only authorised Universal Yachting employees and third parties processing data on our behalf have access to your personal data.
All Universal Yachting employees who have access to your personal data are required to adhere to the Universal Yachting Privacy Notice and we have in place contractual safeguards with our third-party data processors to ensure that your personal data is processed only as instructed by Universal Yachting.
The security measures we have in place include:
We take all reasonable steps to keep your data safe and secure and to ensure the data is accessed only by those who have a legitimate interest to do so. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us. Any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
Please contact us using the details in section 1 of this notice if you would like more information about this.
10. Your information rights
We draw your attention to your following rights under data protection law:
– processing of personal data concerning you for direct marketing
– decisions being taken by automated means which produce legal effects concerning you or that similarly significantly affect you
– in certain other situations, to our continued processing of your personal data
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
Please contact us using the details in section 1 of this notice if you would like to exercise any of these rights or know more about them.
These rights are subject to certain limitations that exist in law. Further information about your information rights is available on the ICO’s website: https://ico.org.uk/.
If you still would like to remove cookies, you can do this by Revoke cookies
12. Changes to this privacy notice
We may change this notice from time to time. You should check this notice on our website occasionally, in order to ensure you are aware of the most recent version.
13. What should you do if you have a complaint?
We hope that you will be satisfied with the way in which we approach and use your personal data.
Should you find it necessary, you have a right to raise a concern with the information regulator, the Information Commissioner’s Office: https://ico.org.uk/.
However, we do hope that if you have a complaint about the way we handle your personal data, you will contact us in the first instance using the contact details in section 1 above, so that we have an opportunity to resolve it.
END OF PRIVACY NOTICE